Admissions Process

1.0   Introduction

The college is its own admissions authority and as such is responsible for setting the criteria for admission and their interpretation; at all times however it will act in accordance with the Schools Admissions Code published by the Department for Education.

All parents wishing to apply for a place at the college should do so via their ‘home’ authority (i.e. the authority where they live). Parents have a right to express a preference for the school they want for their child. Application forms can be obtained from the College and the home authority. Application forms must be returned to the home authority by the specified date, which is published annually.

The planned Admission Number (PAN) for the college is 180 per year group and the College will admit children up to this number.

A child with a statement of special educational needs which names the College at Part 4 of that statement will be admitted. The number of available places within the PAN will reduce accordingly.

2.0  The timetable for giving out and taking up places will be as follows:

31st October 2016 Closing date for common application forms expressing a preference for up to three colleges given in priority order which will be sent to “home” Local Authority (ie the Local Authority in which the student lives regardless of the colleges to which applications are being made.
1st March 2017(or next working day if 01/03/17 is not a working day) Offer made to parents.  NB Offer made by home Local Authority regardless of the Local Authority in which the place is going to be offered.

3.0  Late Applications

Except where otherwise agreed within the coordinated scheme, late applications will be considered where circumstances have prevented an application at the appropriate time.  Circumstances that may be considered under this heading would include, but not be confined to a lone parents’ illness during the application period, a family moving into the catchment area, or a family returning from abroad.  Applications made after the time for offering places will be considered within the Appeal phase.

4.0  The Planned Admission Number (PAN) is 180 per year group.


5.0  Priority and Oversubscription

In the event that more people apply for places than the College has room to admit, this order will be the priority order for giving a place.

Places are allotted in the following order:

  • Looked after children
  • Pupils living in the catchment areas of the following primary schools:
    • Cottesmore Millfield Academy
    • Cottesmore St Nicholas C of E Primary School
    • Great Casterton C of E Primary School
    • Empingham C of E Primary School
    • Exton C of E Primary School
    • Ketton C of E Primary School
    • Ryhall C of E Primary School

Pupils should be living in the catchment area at the time the place is offered.  A child is considered to be resident at the address of the parent or carer with whom the child spends the majority of time as a child of the family during term times.  Free transport to school will not be provided for children living outside this area or moving outside.

The College will endeavour to admit pupils who arrive in the catchment area after places have been allocated within the constraints of the efficient use of educational resources.

The College makes no distinction between pupils within its catchment area.

  • A sibling attending the school in Year 7 -10.

A sibling is defined as a child of the family sharing a parent by birth or adoption and living at the same address at the time of application.

  • Pupils who live nearest to the college by distance.  Distance will be measured by the shortest walking route on a recognised public right of way from the front door of the child’s home address (including flats) to the main entrance of the school (with those living closest to the school receiving the highest priority).
  1. Children of UK Services personnel and other Crown Services can be assured that their needs are taken into account and they will be allocated a school place in advance if evidence of accommodation allocated or posting information is supplied.

6.0  Right to appeal

Where admission is refused there is a right to appeal to an Independent Appeals Committee appointed by the Governors of the College.  The Committee’s decision is binding on both parents and governors.  The Committee is bound both by the Schools Admission Codeand all relevant legislation.

7.0  Late Applications

If the College is oversubscribed, applications received after the closing date in October will be placed on the waiting list.

8.0  Waiting List

For admissions into Year 7 the College will maintain a waiting list until the end of term one.  All those refused admission will be offered the opportunity to be placed on the waiting list.  Priority will not be based on the date the application was receivedPlaces will be offered according to the oversubscription criteria if they become available. Children who are subject to a Direction by the Local Authority in accordance with a Fair Access Protocol will take precedence.

9.0  Withdrawing Offers

Once an offer of a school place has been made it is only reasonable for an admission authority to withdraw that offer in very limited circumstances.  These may include when a parent has failed to respond to an offer within a reasonable time or the admission authority offer the place on the basis of a fraudulent or intentionally misleading application from a parent (for example, a false claim to residence in a catchment area) which effectively denied a place to another child; or where a place was offered under co-ordination by the Local Authority, in error.

10.0  In-Year Admissions

Parents who wish to apply for a place outside the normal admissions round should do so by contacting the College directly. The College is responsible for handling in-year applications.

On receipt of an in-year application, the college will notify Rutland Local Authority of both the application, and its outcome, to allow the local authority to keep up to date figures on the availability of places in the area.

11.0  Point of Contact

Admission arrangements at Casterton College Rutland are carried out in accordance with the Schools Admission Code (2012) ( information or interpretation of this policy please contact the College.

12.0  Compliance with legislations

The College as the Admissions Authority adheres to and is bound by all relevant legislation including Sex Discrimination Act 1975, Race Relations Act 1976 and 2000, Disability Discrimination Act 1995 and 2005, Equality Act 2006 and Human Rights Act 1998

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